Who are we?
Howden is a collective – a group of talented and passionate people all around the world. Together, we have pushed the boundaries of insurance. We are united by a shared passion and no-limits mind-set, and our strength lies in our ability to collaborate as a powerful international team comprised of over 20,000 employees spanning over 100 countries.
Our people are our biggest asset as well as our largest shareholder group and are everything that makes us unique; our inclusive culture, the quality service we offer our clients, and our continued growth, all come from our people-first approach. There’s no such thing as individual success. We all need to play our part, contributing our skills and experience to make a true difference. That’s Howden.
Why work at Howden?
We have always been employee-owned and driven by entrepreneurial spirit. Right from the beginning, we’ve focused on employing talented individuals and empowering them to make a real difference to the company, whilst building successful and fulfilling careers at the same time. Simply put, we hire talented specialists and give them what they need to make a difference for clients. Always have, always will.
People join Howden for many different reasons, but they stay for the same one: our culture. It’s what sets us apart, and the reason our employees have been turning down disappointed head-hunters for years. Whatever your priorities – work/life balance, career progression, sustainability, volunteering – you’ll find like-minded people driving change at Howden.
The Role
We’re looking for a highly organised, proactive Team Coordinator to provide dedicated administrative and coordination support to the Head of Client Engagement. This is an ideal role for someone at the start of their career who enjoys structured admin work, staying organised, and supporting a senior leader in a busy, fast‑paced environment.
You’ll work closely with the Head of Client Engagement on day‑to‑day activity across meetings, events, finance processes, and internal coordination collaborating with PAs, FinOps, and wider stakeholders.
What you’ll do
Administrative & Finance Support
Process and track invoices
Submit expenses in line with company procedures
Liaise with FinOps to support invoicing, payments, and expense queries
Ensure event and meeting costs are captured accurately
Maintain simple budget and cost trackers
Senior Stakeholder Support
Provide daily administrative and coordination support to the Head of Client Engagement
Manage meeting rooms, logistics, and scheduling
Support meeting preparation, follow‑up, and task prioritisation
Events & Client Coordination
Assist with planning and coordination of client meetings and events
Research venues and suppliers
Order and manage client gifts and delivery logistics
Create simple invitations and event materials
Track RSVP lists and attendance
Systems, Tracking & Reporting
Use Monday.com to track events, tasks, timelines, and costs
Update PowerPoint documents for brokers and external use
Ensure materials follow approved templates
Use Excel to track lists, costs, and basic reporting
Maintain client and activity information in the CRM system
Business Support
Gather information and update figures for business cases
Ensure documents meet internal governance requirements
Maintain organised business case records
Filing & Documentation
Support electronic filing in line with company standards
Maintain and update documents on SharePoint
Keep records accurate, organised, and accessible
Who we’re looking for
Highly organised with strong attention to detail
Able to manage multiple tasks and priorities
Comfortable working in a fast‑paced environment
Confident using Excel and PowerPoint
Comfortable with (or keen to learn) Monday.com, SharePoint, Canva, Google Forms
Experience with CRM systems is a plus
Strong communication skills and a proactive, can‑do attitude
Previous admin or office support experience is helpful but not essential
What do we offer in return?
A career that you define.
Our business succeeds by allowing our people to make a mark in the areas they care about most: personal development, volunteering, and fundraising for charity, or creating new insurance products that address society’s greatest challenges.
And we know that separate home and work lives don’t really exist. If you’re happy and healthy at home, you’re more likely to be happy and fulfilled at work – and vice versa. That’s why we do our best to support our people in every aspect of their lives.
Diversity and Inclusion
At Howden we value diversity – there is no one Howden ‘personality type’. Instead, we’re looking for individuals who share the same values as us:
Our successes have all come from someone brave enough to try something new
We support each other, in the small everyday moments and the bigger challenges
We are determined to make a positive difference, at work and beyond
We consider our people our chief competitive advantage and as such we treat colleagues, candidates, clients, and business partners with equality, fairness, and respect – regardless of age, disability, race, religion or belief, gender, sexual orientation, marital status, or family circumstances.
Reasonable adjustments
We’re committed to providing reasonable accommodations at Howden to ensure that our positions align well with your needs. Besides the usual adjustments such as software, IT, and office setups, we can also accommodate other changes such as flexible hours* or hybrid working*.
If you’re excited by this role but have some doubts about whether it’s the right fit for you, send us your application – if your profile fits the role’s criteria, we will be in touch to assist in helping to get you set up with any reasonable adjustments you may require.
*Not all positions can accommodate changes to working hours or locations. Reach out to your Recruitment Partner if you want to know more.
Our sustainability promise
We’re on a life-long journey to become an ever-more sustainable group. It’s a commitment to taking care of our people and the world we live in, to doing good business, and to making a positive impact wherever we can. Our governance processes, company policies, and review systems are all geared towards our goal of making a positive impact in the world. You can read more about our sustainability work here.
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Location: London Area, United Kingdom
Title: Team Coordinator
Job Link: https://www.linkedin.com/jobs/view/4378846892
Company: Howden